UNIT 03 -recommendation report

  1. Font Matter
  2. Body
  3. Back Matter
  1. Letter of Transmittal
  2. Cover
  3. Title Page
  4. Abstract
  5. Executive Summary
  6. Table of Contents
  7. List of Illustrations
  1. Introduction
  2. Technical Background
  3. Background of the Situation
  4. Requirements and Criteria
  5. Discussion of the Options
  6. Point-by-Point Comparison
  7. Conclusion(s)
  8. Recommendation(s)
  1. Glossary
  2. List of Symbols
  3. Appendices
  4. Reference List
  5. Index
  1. Letter of Transmittal
  2. Cover
  3. Title Page
  4. Abstract
  5. Executive Summary
  6. Table of Contents
  7. List of Illustrations
  1. Explains the purpose and content of the report
  2. Precedes the title page
  3. Acknowledges those who helped with the report
  4. Highlights parts of the report that may be of special interest
  5. Discusses any problems
  6. Offers any personal observations
  1. Protects the document from physical damage
  2. Presents the title
  3. Presents the authors' names
  4. Presents the date of submission
  5. Presents the company's logo
  1. Title
  2. Author(s)
  3. Intended Recipients
  4. Submission Date
  1. Communicates information about the purpose, scope, methods, conclusion, and recommendation of the report
  2. Allows readers to decide whether they need to read the entire report or not
  3. Is brief (usually about 250 words)
  1. Reviews the essential points of the report (Subject; Purpose; Scope; Methods; Conclusions; Recommendations)
  2. Provides the reader with enough information to make an informed decision
  3. Usually 10% of the length of the document
  1. List of headings along with the page numbers
  2. Helps readers see the overall organization and approach of the report
  1. List of tables
  2. List of figures
  1. Introduction
  2. Technical Background
  3. Background of the Situation
  4. Requirements and Criteria
  5. Discussion of the Options
  6. Point-by-Point Comparison
  7. Conclusion(s)
  8. Recommendation(s)
  1. Concisely describes the subject of the report
  2. Describes the aim/purpose - Tell why the report was written; why the audience should read it; what benefits it will have for them
  3. Describes how the report is organized and its approach
  4. Gives the major sections of the report and the order in which they will be covered
  5. Gives the scope and limitations of the report
  1. Provides technical background information on the topic
  2. Defines key technical terms and concepts for non technical readers
  3. Helps make the rest of the report meaningful for readers
  1. Discusses the problem, need, or opportunity that has brought about this report
  2. If there is little that needs to be said about it, consolidate this section with the introduction
  1. Discusses the criteria you'll use to reach the final decision or recommendation
  2. Classifies the criteria by order of importance or as necessary/desirable criteria
  3. Discusses how important the criteria are in relation to each other
  4. Operationalizes the criteria in numerical values, yes/no values, rating values
  1. Explains how you narrowed the field of options down to the ones your report focuses on
  2. Describes each of your options in detail. Your descriptions at this point should not be comparative
  1. Enables readers to check your thinking and come up with a different conclusion if they desire
  2. Discusses each option with respect to individual criterion
  3. Each comparative section should end with a conclusion that states which option is the best choice for that criterion
  1. Gives a summary or restatement of the individual primary conclusions you have already reached in the comparison sections
  2. Untangles all the conflicting conclusions and somehow reaches the final conclusion, i.e., which is the option
  1. Normally, you'd think that that ought to be obvious by now; however, there will be some cases where there may be a best choice that you wouldn't want to recommend
  2. Echos the most important conclusions leading to the recommendation and then states the recommendation emphatically
  3. Sometimes, you may need to recommend several options based on different possibilities
  1. Glossary
  2. List of Symbols
  3. Appendices
  4. Reference List
  5. Index
  1. Alphabetical listing of key terms in the report
  2. The definitions are given in complete sentences with appropriate citations
  3. To be included in lieu of multiple footnotes
  1. May include symbols and abbreviations
  2. Uses conventional, standard symbols
  3. Avoid creating your own symbols or ascribing a different meaning to standard ones
  1. Includes additional material that is useful but not essential to understanding the body of the report (group contract; schedules; pictures; permission forms; maps; resumés; policy documents; etc.
  2. Presents data from which conclusions were drawn and recommendations made (surveys data, interview transcripts, etc.)
  1. Lists sources cited in the report
  2. Uses the recommendation style (in this case APA)
  3. In other situations, check the citation style as it could be different from APA
  1. Consists of an alphabetic listing of key words along with page numbers
  2. Generally included in reports that are over 100 pages
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